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Friday, July 15, 2011

Points to Remember: Introduction to Projects & Project Management

Introduction to Projects & Project Management

1. Knowledge, performance, and personal skills are the three areas that project managers focus on to get better at their jobs.
2. When you’re talking about things like the people in your organization, the market you compete in, your company’s risk tolerance, and standards that your company needs to meet (like government-imposed standards for any contractor bidding on a government project), you’re talking about Enterprise Environmental Factors.
3. A program is a collection of projects that should be managed together in order to achieve a specific goal or benefit to the company.
4. A portfolio is a collection of projects or programs.
5. A project gathers a team together to do work that’s temporary, creates a unique result, and is progressively elaborated.
6. An operation (or process) is work that’s done in a way that’s repeatable and ongoing, but is not a project.

Organizational Structure

1. Functional managers have all the power in a functional organization. Project managers have the power in a projectized organization.
2. If a question on the exam doesn’t state an organization type, assume it’s referring to a matrix organization. That means the PM is responsible for making budgets, assigning tasks to resources, and resolving conflicts.
3. Project coordinators and expediters don’t exist in a projectized organization.
4. A project expediter keeps track of project status only.
5. A project coordinator has some authority, and usually reports to someone higher up in the company. Neither role has as much power or authority as a real project manager, even though an expediter or coordinator may have “Project Manager” written on their business cards.

Project Management Knowledge Areas

There are a total of 9 Knowledge Areas as per the PMBOK Guide. They are:

Integration Management: Coordinating all of the work so that it happens correctly. Making sure changes are approved before they happen.
Scope Management: Figuring out what work needs to be done for your project. Making sure your end product has everything you said it would.
Time Management: Figuring out the time it will take to do your work and the order you need to do it in. Tracking your schedule and making sure everything gets done on time.
Quality Management: Making sure you work as efficiently as you can and don’t add defects into the product.
Cost Management: Knowing how much you’re able to invest in the project and making sure you spend it right.
Human Resource Management: Getting the people to work on the team and helping them stay motivated. Rewarding them for a job well done and resolving conflicts that come up
Communications Management: Making sure that everybody knows what they need to know to do their job right. Tracking how people talk to each other and dealing with misunderstandings or miscommunications if they happen.
Procurement Management: Finding contractors to help you do the work. Setting the ground rules for their relationships with your company.
Risk Management: Figuring out how to protect your project from anything that could happen to it. Dealing with the unexpected when it does happen.

Points to Remember - Other Topics:

Relationship Between Knowledge Areas & Process Groups
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Quality Management
Human Resource Management
Project Communication Management
Project Risk Management
Project Procurement Management
Ethics & Professional Responsibility

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