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Friday, December 9, 2011

Project Closing

The following are the important themes you must remember from the PMI Perspective regarding the Project Closing Phase.

1. Administrative closeout includes the updating and finalization of all project related documents and records.
2. The goal of a procurement audit is to review the successes and failures of the procurement process in order to transfer the knowledge gained to other procurements.
3. The requirements for formal contract closeout are defined in the contract terms and conditions.
4. The person responsible for contract administration should provide formal acceptance to the seller in writing.
5. The criteria necessary to ensure project closure are formal customer acceptance and meeting the requirements of the delivering organization.
6. Lessons learned should be documented throughout the project lifecycle.
7. Administrative closure should be performed at the end of each phase in a project.

Exam Trivia:
In practical project management scenarios, if the customer is not fully satisfied with the end product that is delivered, the manager and the project executing organization expects us to deliver what the customer wants. But, as per PMI, if the team delivers everything that is present in the approved Scope Statement, then our work is over and the Customer has no right to demand any changes during project closure. So, if you spot such a question in the exam, remember that you cannot take up additional changes to the project scope even though that is not what you would do in real life.

Other PMI Themes:

General PMI Themes
Project Framework
Project Initiation
Project Planning
Project Execution
Project Monitoring & Controlling
Ethics & Professional Responsibility

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