Chapter 10: Project Integration Management in Project Planning Phase

Aim: To understand the Process that falls under Project Integration Management. i.e., “Develop the Project Management Plan”

The project management plan process covers all activities that identify and direct the actions of many other processes in the planning process group. Developing the project management plan includes coordinating the development of the subsidiary plans and incorporating them into the complete project plan. The main purpose of the project management plan is to define how the project is to progress from its beginning to completion.

In short, the project management plan provides the high-level game plan for how the project moves through its lifecycle. PMI defines many potential subsidiary plans that make up the overall project management plan. These subsidiary plans provide the specific details for managing each aspect of the project from initiation through closure. The subsidiary project management plans could include

• Project scope management plan
• Requirements management plan
• Schedule management plan
• Cost management plan
• Quality management plan
• Process improvement plan
• Human resource plan
• Communication management plan
• Risk management plan
• Procurement management plan

One of the more common mistakes inexperienced project managers make is to confuse a project plan with a project schedule. The output from many common project management software packages do not qualify as a project plan. They are a good start, but a true project plan is made up of much more information than just scheduling information. This process requires a focused effort to create a plan that incorporates all known information about a project.

The Table below shows the inputs, tools and techniques, and outputs for the develop project management plan process.

Develop Project Management Plan
Inputs	Tools & Techniques	Outputs
Project charter Outputs from planning processes Enterprise environmental factors Organizational process assets	Expert Judgment	Project Management Plan

Exam Watch:
You will see “expert judgment” listed as a tool and technique for several processes. The meaning of “expert judgment” is specific to each process. In the context of the develop the project management plan process, expert judgment includes
• Tailor the process to meet the project needs
• Develop technical and management details to be included in the project management plan
• Determine resources and skill levels needed to perform project work
• Define the level of configuration management to apply to the project
• Determine which project documents are subject to the formal change control process

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Prev: Chapter 9

Next: Chapter 11

Chapter 26: Developing the Project Management Plan

In the previous chapter, we took a high level view of the importance of project planning and the inputs to the process of creating the project management plan. In this chapter, we are going to look at the exact process of developing the Project Management Plan.

So, lets get started!!!

Developing the Project Management Plan

Once the project has been initiated, it is time to do some planning. Project planning starts with the process of developing a project management plan, which defines, prepares, coordinates, and integrates all subsidiary plans, such as scope and risk management plans, into one big plan called the project management plan. The goal here is to develop a source of information that will work as a guideline for how the project will be planned, executed, controlled, and closed.
One reason why it is important to develop a project management plan is that not all projects need all the planning processes, and to the same degree. Therefore, the content of the project management plan will depend upon specific project that is being worked on. As the project goes through different stages, the project management plan may be updated and revised through the change control process.

Below are some issues that a Project Management Plan is expected to address.

1. Which project management processes will be used for this process, what the level of implementation for each of these processes will be, and what the inputs and tools and techniques for these processes are
2. How the changes will be monitored and controlled
3. What the needs and techniques for communication among the stakeholders are
4. How the project lifecycle looks, including the project phases if the project is a multiphase project
5. The lifecycle selected for the project at hand

Let us take a pictorial look at the process of creating the Project Management Plan.

As you can see, the Project charter, Enterprise Environmental Factors & Organizational Process assets along with the output of other planning processes are used as the input to this activity.

A project manager’s expertise is used extensively to process these and the project management plan is the output.

Depending upon the complexity of the project, the project management plan can be either a summary or a collection of subsidiary plans and components, which might include the following:

1. Standard plans from the project planning process group, such as the cost management plan, communication management plan, process scope management plan, and risk management plan.
2. Some necessary plans, which may not be generated by standard processes, such as a change management plan that describes how changes will be monitored and controlled.
3. Other components, such as the milestones list, resource calendar, and baselines for schedule, cost, and quality.

The process of developing the project management plan falls in the knowledge area of integration management because it coordinates the various processes and activities.

Now that the project management plan is ready, let us look into the details of one of the important parts of planning – Project Scope Management.

Prev: Introduction to Project Management

Next: Managing Scope